Document Imaging & Scanning

Paper files take up valuable space in your office, make collaboration difficult, and present security issues. Let Avalon transform your organization’s most important documents into an easily searchable database, which gives your team the ability to quickly access crucial documents safely, from anywhere, at any time. This is especially important if you have remote workers who, otherwise, may have difficulty accessing important files from home. We will electronically organize your documents and allow you to categorize, search, annotate, and distribute your documents within seconds, while providing the uncompromising service we’re known for.

Our experts can also customize a managed document scanning solution for your current and future scanning needs on a daily, weekly, or monthly basis, so your business can work more efficiently, and you can save time and money.

Our specialty scanning services include:


Digitizing Legacy Plans

Avalon works with dozens of clients every year to digitize old plans. So, if you have thousands of plans on old projects, or are working with a client in education on assessing the need for renovations, we can help. We offer scanning solutions that free up space and provide easy access to all plans. From large municipalities to school districts to large manufacturing facilities, we regularly help our clients overcome the challenges of trying to work with plans that were created several years ago.


Business Record Scanning

Since 2004, Avalon has provided high-speed document scanning services to businesses of all sizes. We have experience working around the challenges of accessibility of, storage of, and disaster recovery of critical records. Every scenario is different and we work with our clients to design customizable solutions to fit their exact needs. We provide high-quality, quick-turnaround scans of HR records, lease documents, project files, or other critical paper records. We also provide several cost-saving options for low-priority file conversions while still delivering a high-end service.


HR Record Scanning

Our healthcare clients rely on us to provide high-volume, error-free scanning of their human resource (HR) records. Some facilities have a large volume of employees and the HR records often include medical record information. There is often a need to maintain records for an extended period, as well as to be able to easily access the records. Avalon has developed programs with several healthcare providers that involve picking up, digitizing, and returning term files monthly, quarterly, or annually. At Avalon, our secure and confidential processes allow us to provide services surrounding very sensitive information for our clients.


EOB Scanning

Medical billing departments are constantly faced with the challenge of properly documenting and submitting claims to insurance companies. Managing the Explanation of Benefits (EOB) forms that are sent with payments from insurance carriers presents a unique challenge to medical billing departments. Avalon partners with billing departments to streamline these processes, allowing for quick access and the ability to search by the staff who handled the EOB date, batch number, and EOB itself. At Avalon, we’re aware that medical billing is a unique and labor-intensive process, and we offer fast, secure solutions to help our clients operate more efficiently.


Medical Record Scanning

Even with the emergence of electronic medical record (EMR) systems, paper records remain. We are aware of the various challenges with managing these records—records get misplaced, storage space becomes limited, departing doctors request copies of their patient records, the EMR system does not include the paper records, and there is no disaster recovery solution if something happens to the records. Our high-speed scanning and document management solutions can help eliminate some of these potential issues. Our clients have relied on us for over 10 years to provide a secure, HIPAA-compliant solution to digitizing these records.


Closed File Management

There are few industries that produce more paper than law firms and corporate legal departments. Probably just the papermaking industry, actually. Avalon has scanned literally millions of pages of closed files while helping law firms better manage the closed file process. Storing records at your office can increase the firm’s monthly expenses because more office space is needed; also, records can be misplaced and cause major inefficiencies. Off-site storage saves space in your office, but costs money monthly and just about every time you ask them to pull a file for you. Avalon can implement a simplified document scanning process that gives you more control over the costs and access to your firm’s documents.